Recognition requirements and procedures(for guidance, consult with staff in the Memorial Union Student Activities Office):

7.1 Membership

7.1.1 Membership in Student Organizations with NDSU Recognition

Membership must be limited to current students, faculty and staff of NDSU. Students who transfer to another Tri-College institution who want to retain membership in an NDSU registered student organization may be eligible for on-going membership, contingent upon approval from the dean of student life.

7.1.2 Membership in Student Organizations with Tri-College/Dual-College Recognition

Organizations that want to recruit and maintain membership of students from other Tri-College institutions must obtain Tri-College or Dual-College recognition. Membership in Tri-College organizations is open to full-time or part-time currently enrolled NDSU and Minnesota State University Moorhead (MSUM) students, full-time Concordia College students, and faculty/staff from Concordia College, MSUM or NDSU. Membership in Dual-College organizations must be consistent with membership guidelines at the respective institutions (see Tri-College/ Dual-College Organization Recognition Guidelines and Procedures www.ndsu.edu/memorial_union/thundarbolts/).

7.1.3 Membership in Social Fraternities and Sororities

Social fraternities and sororities are chartered with a single institution and therefore are ineligible for Tri-College/Dual-College recognition; membership is limited to students enrolled at NDSU.

7.2 Officers

Students holding elected or appointed leadership positions in recognized student organizations must meet the academic and conduct eligibility standards identified in Eligibility/Participation in Co-Curricular Activities.

7.3 Recognition

Recognition of student organizations is granted by the Student Government Executive Commission of the Congress of Student Organizations and registered in the Student Activities Office in the Memorial Union. Although student organizations are independent organizations from NDSU, they are expected to uphold and comply with university policies, the Code of Student Behavior, and local, state and federal laws.

7.3.1

Student organization purposes must be compatible with the educational purpose of the university.

7.3.2

Students and student organizations are free to examine and to express opinions publicly and privately. They are free to support causes by orderly means that do not disrupt the regular and essential operation of the university. At the same time, it should be made clear to the academic and the larger community that in their public expressions or demonstrations, students or student organizations speak only for themselves.

7.4 Registration Requirements

The following information must be filed with the Student Activities Office:

1. Registration form with the following:

a) Name of the organization;
b) List of officers and their signatures;
c) Name and signature of an adviser, selected from the faculty or staff, or another designee as approved by the Student Activities Office staff; and
d) Tri-College/Dual-College Organization Registration Form (applies only to groups that want to obtain or maintain Tri-College/Dual-College recognition).

2. Statement signed by local student organization officers giving assurance there will be no illegal discrimination on the basis of race, color, national origin, religion, sex, disability, age, Vietnam Era Veterans status, national origin, sexual orientation, marital status, public assistance status, or any form of discrimination in the selection of members or officers on a local level.
3. Statement signed by local student organization officer(s) giving assurance there will be no participation in any activities that could be considered hazing.
4. Request to check Eligibility for Participation Form.
5. Copy of the constitution. Constitutions shall be submitted for record every three years, even if no changes are made.

7.4.1

Registration information will be renewed annually and a list of officers must be submitted to the Student Activities Office at the time of election or appointment of officers.

7.4.2

Membership, policies and action of recognized student organizations will be determined by group members who are enrolled as students.

7.5 Code Violations by Student Organizations and Affiliated University Groups

7.5.1

Organizations violating university rules are subject to revocation of recognition or other disciplinary action by Student Government or the administrative hearing officer designated by the dean of student life.

7.5.2

University organizations are prohibited from engaging as a group in activities that constitute individual violations of university policies by the members involved.

7.6 National/International Affiliated Organizations

National/international affiliated organizations must uphold the policies and procedures of their national/international organizations in addition to university policies and procedures. University policies will supersede in the case of conflicting policies.

7.7 On Campus and Off Campus Activities/Events

Responsibilities of officers of the organization include:

1. Reserve facilities for organization meetings and functions;
2. Prepare and file with the Memorial Union Student Activities Office an Event Risk Management Planning Notification Form, no later than two weeks prior to an off campus event;
3. Take initiative to ensure compliance with policies;
4. Seek assistance from staff in the Memorial Union Student Activities Office, as necessary;
5. Communicate policies to the organization's membership;
6. Encourage the organizational adviser(s) to be present; and
7. Take responsibility for group functions.

Refer to section 4.3.6 for off-campus events at which alcohol may be available.

7.8 Fraternities and Sororities

7.8.1 Membership

Social fraternities and sororities are chartered with a single institution and therefore are ineligible for Tri-College/Dual-College recognition; membership is limited to students enrolled at NDSU.

7.8.2 Residents of Greek Chapter Houses

No one other than a current or new member currently enrolled at NDSU, or a house employee, may reside in the house during the fall and spring semesters without authorization from the dean of student life and by chapter leadership.

7.8.3 Summer Rules

Fraternity and sorority presidents are to furnish names of the summer house managers to the coordinator for Greek life, Memorial Union. Chapter leadership is required to inform summer residents of university and Greek life policies.

7.8.4 Alcohol and Other Drugs

No alcoholic beverages or drugs are permitted in common areas of chapter property at any time. Members who are 21 years of age may consume alcohol in the privacy of their rooms with no more than three guests who also are 21 years of age or older. Illegal drugs are not permitted on chapter property at any time.

7.8.5 Code Violations

As is the case with all university student organizations, fraternities and sororities will be held responsible for any conflicts with university policies occurring in Greek residences or at functions or social events sponsored by the chapter.